MuseComm

Discover a handy copy-editing checklist.

Effective written communication is about organizing your thoughts, and paying attention to the choice of words and punctuation, while avoiding redundant usage. Keep this checklist handy when you’re editing your writing.

Structure the content

1 Check for opening hook, main points, and a closing call to action

2 Vary the sentence length/ rhythm to maintain the reader’s interest

3 Simplify compound sentences and multiple clauses

Improve word usage

4 Replace dull verbs and adverbs with strong verbs

5 Use the affirmative form for common negatives like ‘not’

6 Find alternative words rather than using modifiers like ‘very’

Remove redundancies

7 Restrict the number of prepositions in a sentence

8 Avoid extra punctuation, instead start a new sentence

9 Skip filler words such as ‘just’, ‘really’, ‘actually’

3 tips to make your writing more persuasive

Keep your target audience and purpose in mind
Use the active voice instead of passive voice
Limit each paragraph to one thought/ topic

9 steps to effective written communication